How do Power Automate Licensing Plans Work

Introduction

Power Apps, Power Automate, Power Virtual Agents, and Power Pages provide users the ability to create and run apps, bots, and custom websites across data sources that extend beyond Microsoft 365, such as Salesforce and on-premises and custom data sources. These plans also include access to Dataverse to store and manage data.

About licensing and license management

Organizations can obtain licenses by either licensing Microsoft Power Apps or Microsoft Power Automate specifically or by it being included in the license of another Microsoft cloud service offering. For example, both Microsoft 365 and Dynamics 365 provide entitlements for Power Apps and Power Automate. As with most Microsoft licensing, you can mix and match for users as appropriate, giving some additional entitlements.

In the rest of this section, we will highlight some of the key implications and scenarios related to licensing, but it is not the product licensing documentation. You should consult licensing documentation for the latest details. 

As of my last update, here are the key points about Power Automate licensing:

Free Plan:

Power Automate offers a free plan with limited capabilities. It allows users to create flows and automate basic tasks.

Per User Plan:

Power Automate offers a per-user plan where users are licensed individually. This plan includes more advanced features and capabilities compared to the free plan.

Users can choose between Power Automate per user and Power Automate per user with attended RPA (Robotic Process Automation). The latter includes capabilities for attending automation using UI flows.

Per Flow Plan:

This plan allows organizations to purchase flows in packs of five, which can be shared among users.

It's suitable for scenarios where automation needs are spread across various users and departments.

Per App Plan:

The per app plan allows unlimited usage of a specific custom application that has embedded Power Automate flows.

This plan is suitable for organizations that have specific apps with integrated automation needs.

Dynamics 365 Plans:

Power Automate capabilities are also included in certain Microsoft Dynamics 365 plans.

Power Automate for Office 365:

Some Microsoft 365 and Office 365 plans include Power Automate capabilities for automating tasks within those ecosystems.

Power Automate for Teams:

Power Automate capabilities are often available within Microsoft Teams, allowing users to create and manage flows directly within the Teams environment.

Licensing details, including features, limitations, and pricing, can change, so it's essential to refer to the official Microsoft documentation or contact Microsoft directly for the most up-to-date information on Power Automate licensing plans.

How does the Power Automate license plan work?

If a flow is set to the Power Automate process plan, then it can access premium connectors, has the highest limits, and always uses the process plan request limits, regardless of who runs the flow.

If the flow is set to the Power Automate Premium user plan, then it gets the plan of its primary owner if the flow is an automated or scheduled flow. If the flow is an instant/button flow, it uses the license of the user running the flow. If a user has multiple plans, such as a Microsoft 365 plan and a Dynamics 365 plan, the flow uses the request limits from both plans.

The user license plan for Power Automate is the Power Automate premium plan, but users have a range of other license plan options. Users with the free plan or one of the Microsoft 365 license plans can only access standard connectors, but most of the other license plans and trials provide access to premium connectors.

If a user has multiple plans, such as a Microsoft 365 plan and a Dynamics 365 plan, the flow has the performance profile of the higher of the plans.

To determine which plan you have, select Settings on the Power Automate title bar, and then select View My Licenses.

A cloud flow uses the plan of its owner. If a cloud flow has been shared with multiple people, then generally the owner is the flow's creator. 

Manage Power Apps licenses in your organization.

How users in your organization can get access to use Power Apps, and how you can control access to the Power Apps service. 

Sign up for Power Apps

How do users sign up for Power Apps?

If a user doesn’t have any Power Apps licenses, the only sign-up option for individual users in your organization is the Power Apps trial, for which they can sign up through the Power Apps website:

Option 1

Users can subscribe by going to powerapps.microsoft.com, opting to Try free, and also completing the sign-up process for Power Apps.

Option 2

Users can subscribe by going to powerapps.microsoft.com, opting to subscribe in, subscribing in with their work or school accounts, and subscribing for the Power Apps trial by accepting the Power Apps terms of use.

When a user in your organization signs up for Power Apps, that stoner is assigned a Power Apps license automatically.

Types of Power Automate licenses

• Standalone plans
• planted plans
• Compare Power Automate plans
• License entitlements
• Power Platform requests
• Transition period
• Power Platform requests FAQs
• Power Platform requests pay-as-you-go
• Free plan
• Power Apps inventor plan
• Trials

Associations gain rights to use Power Automate via licenses( paid or trial) that are available either as standalone plans or as seeded plans.

Standalone plans

How many Power Automate Process licenses do I need?

Your process has unattended RPA( robotic process automation). How many machine sessions do you need?

Purchase one Process license for each machine. You can add further Process licenses if you need concurrent execution on the machine. All desktop flows( RPA) running on the machine and pall overflows( DPA) that are part of the business process are covered by the Process license.

Your process only needs DPA( digital process automation) . How many core business processes do you want to automate?

Buy one process for every core business process. Some examples of core business processes are tab processing or mortal resources( HR) onboarding. All cloud flows related to the same business process are included in the license.

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